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AI Operations & Project Manager

Remote

About the role

We are seeking a highly organized, proactive, and AI-proficient professional to serve as the right hand to our CEO. In this pivotal role, you will bridge the gap between executive leadership, the broader team, and our clients. Beyond traditional project management, this role acts as an Operations Manager dedicated to simplifying operational steps and driving continuous process improvement through AI across all departments (Marketing, Admin, and Operations). You will ensure smooth daily operations by managing projects, overseeing administrative tasks, and preparing the CEO for critical client interactions. If you have a background in marketing and thrive in an autonomous, fast-paced environment, this role offers a unique opportunity to drive impact from the top down and transform our business intelligence

Responsabilities

Executive Support & AI Insights: Proactively monitor and manage the CEO’s workflow while leveraging tools like Claude to autonomously generate valuable, ongoing business insights once the AI is trained.
Process Improvement & Automation: Spearhead the simplification of operational steps by automating systems, actions, and business intelligence across all departments.
AI Agent Development: Build and deploy AI Agents using existing, no-code tools to streamline workflows, enhance content creation, and execute marketing strategies.
Meeting Management & Delegation: Attend client meetings, accurately document discussions, and extract clear action items to distribute to the relevant team members for execution.
Lead Intelligence: Conduct comprehensive background research on prospective leads before meetings, equipping the CEO with actionable insights and briefing documents.
Administrative Operations: Execute essential daily administrative duties (strictly non-financial) to ensure the executive office runs efficiently.

Requirements

Role Experience: 2+ years of proven experience in Project Management or Operations Management.
AI Mastery: Demonstrated experience creating AI agents with existing tools, utilizing Claude for executive insights, and automating business systems and intelligence.
Technical Expertise: 2+ years of hands-on experience using Monday.com for task, project tracking.
Language Proficiency: C1 English level (advanced written and verbal communication skills).

We offer

Remote work opportunities

Flexible schedules

Professional growth

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